Procurement is responsible for the acquisition of supplies, services, and construction in support of the operations of the City of Nogales and is authorized to issue Invitations to Bid and Requests for Proposal. The Purchasing Agent handles release purchase orders, develops term contracts, and acquires supplies and services. The Purchasing Agent also disposes of surplus property and equipment.
The Purchasing Agent is very conscious of its responsibility and accountability in the expenditure of public funds. Therefore, the Purchasing Agent maintains a competitive bidding process in accordance with Federal and State laws, regulations, and Municipal Ordinances. It is the Purchasing Agent's policy to encourage the participation of qualified vendors in the bidding process, emphasizing opportunities for small businesses and disadvantaged and women-owned businesses. Preference may be given to local bidders when not prohibited by the funding source.
The Purchasing Agent is committed to supporting delivery of services to the public by providing Municipal Departments with quality supplies and services in a cost-effective and timely manner. This support is accomplished in strict compliance with local, state, and federal laws and regulations, internal policies, and professional purchasing principles.
Generally, goods purchased under $1,000 do not require competitive bids. For a contemplated purchase between $1,000 and $9,999.99, two written quotations from vendors are required, and the lowest responsive quote is awarded. A contemplated purchase from $10,000 to $35,000 requires three written quotations and is awarded to the lowest responsive bidder. All purchases over $35,000 require an advertised, sealed RFP process and are presented to the Mayor and Council for the award. Click to read the City of Nogales Purchasing Policy Procedure .